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Media Billing Coordinator

Unite & Take Over

PPK is looking for a great Media Billing Coordinator to join our expanding team! Our ideal candidate should be good with numbers, detail oriented, and can multi-task different accounts.

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Responsibilities

  • Assist with the reconciliation of invoices for specific advertising agency account(s)- including collecting all invoices, uploading invoices to media reconciliation software, requesting missing invoices, and auditing print buys.
  • Maintain a thorough record of ordered media and received invoices by utilizing a reconciliation sheet.
  • Assist with the creation of weekly invoice packets to ensure a constant flow of invoice delivery to Accounting Manager.
  • Assist in ensuring timely Client billing, as well as monitor and review back-up paperwork and invoice accuracy by utilizing tracking documents.
  • Ensuring timely and accurate processing of vendor payments particular to specific accounts; assisting with data entry.
  • Works directly with the accounts team on all clients’ accounts receivable balances to ensure proper vendor payment.
  • Communicate with outside vendors regarding missing invoices, invoice revisions, and outstanding payments as necessary.
  • Works closely with Finance, Media and Account Services departments.
  • Assist media team by collecting and inputting pre and post logs into excel.
  • Assist media team by creating credit memos and sending to the station for sign off.

Qualifications

  • Bachelor’s degree specialized in a relevant field or high school diploma with a minimum of 1 year of experience within Media or Finance roles.
  • Minimum of 1-year experience within a media planning, buying or billing function within a company / agency or account services experience within an advertising agency.
  • Highly proficient in Gmail and Microsoft Office, especially Excel
  • Extremely strong math skills
  • Good communication skills (written/verbal)
  • Extremely organized with document and record keeping
  • Good with numbers, able to multi-task, detailed oriented and a quick learner
  • Accounting background/experience a plus
  • Experience in STRATA a plus
  • Degree in related field preferred
  • Fluent in English
  • Ability to manage multiple campaigns in a fast-paced environment.
  • Ability to pass a drug screening required.
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